Gillmeister Automatic PDF Processor 2.9.4

Software Overview

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Automatic PDF Processor is designed for organizations and users who need to process large numbers of PDF documents without handling each file manually. Multiple folders can be monitored simultaneously, with individual rules and filters assigned to different processing tasks.
PDF content, metadata, attachment information, file dates, titles, and other properties can be used to determine how each document should be handled. Storage locations can also be generated dynamically from information contained within the document.
Key Features

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• Automatically print, rename, move, or copy PDF files
• Store embedded PDF attachments in selected folders for archiving
• Extract textual information from PDF documents automatically
• Export extracted data to CSV files
• Monitor any number of folders with hot folder monitoring
• Create individual rules for different processing tasks
• Filter documents by text, file date, attachment name or count, title, and other properties
• Generate storage folders dynamically from PDF properties or document content
• Receive email notifications about different processing statuses
• Restrict automatic processing to specific days and times
• Combine scanning and OCR workflows with automatic document naming
• Launch subsequent programs using the saved PDF or attachment path as a parameter
• Process existing PDF files in a folder according to user-defined criteria
• Automatically sort PDF files into dynamically created folders and subfolders
• Send regular Excel reports containing overview and detailed processing information

PDF Processing and Automation

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The application can automatically handle incoming PDF files according to predefined rules. Documents may be printed, copied, moved, renamed, or sorted into dynamically generated folders without requiring manual intervention.
Profiles can contain individual filters based on document text, PDF metadata, file information, attachment details, titles, and dates. This allows different types of documents to be routed through separate processing workflows.
Text Extraction and Dynamic Naming

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Automatic PDF Processor can extract information directly from PDF document text. An unlimited number of extraction rules can be created within a profile, and extracted values can optionally be validated or formatted before being used.
The resulting information can be incorporated into PDF filenames or folder paths, making it possible to organize documents according to details such as invoice information. Extracted values can also be stored in CSV files for further processing or reporting.
PDF Attachments and Archiving

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Embedded attachments can be extracted from PDF files and saved to selected folders. This is useful for PDF invoices containing ZUGFeRD XML files, XRechnung attachments, or other embedded documents that need to be archived separately.
Scheduled Processing and Notifications

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Automatic processing can be restricted to selected days and time periods. For example, printing tasks can be limited to office hours while other processing rules continue according to their configured schedules.
Email notifications provide information about different processing statuses, helping users monitor automated workflows without continuously checking the application.
Integration and Reporting

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The software can trigger subsequent actions after processing a document, including starting another program and passing the path of the saved PDF or extracted attachment as a parameter.
Existing PDF files can also be processed according to user-defined criteria. Regular Excel reports can provide both summary information and detailed data about processed documents.
System Requirements

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• Microsoft Windows 11, 10, 8, 7 or Server (32-bit or 64-bit version)

Home Page

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Product Information

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• Software Name: Gillmeister Automatic PDF Processor
• Version: 2.9.4
• Languages: English
• License: Full Version
• File Size: 226.4 Mb